Chapter Business and Financial Assistance Guidelines
Objective:
To provide the Chapters within the Southern California Section administrative assistance and financial support from the Southern California Section.
Member Services:
The Section will offer support for member and apprentice programs within the Chapter. The Chapter must administer apprentice orientations for incoming PGA apprentices.
A Chapter board member shall be included on all Section Committees.
Tournament:
The Chapters may conduct their tournaments as they wish, but must abide by the SCPGA
Tournament Rules and Regulations. No event shall conflict with a Section event. Each Chapter will be given two dates for defined “Charter” events. Each Chapter must have their annual tournament and events schedule approved by the SCPGA Tournament Director and as such submitted for the Calendar of Events no later than October 1 for the following year.
The Chapter Tournament Committee is responsible for the Chapter tournament program and schedule. The SCPGA will offer staff support when requested.
Communication:
The SCPGA will support the chapters with collateral, promotion and advertising when requested by a chapter. Chapters may utilize the SCPGA email system for Association announcements.
At least one Chapter officer or board member must attend the scheduled Chapter Summits.
All Chapter events must be included on the SCPGA Events Calendar. The Chapter events such as education and meetings shall be submitted no later than November 1.
Chapters must submit news regarding members, elections and activities to the SCPGA media representative for inclusion into the PGA Magazine Section Notes and the Section’s PROgram magazine.
Each chapter representative must provide the Section with a quarterly written report of Chapter board and event activities.
Sponsorship:
Each Chapter is responsible for securing sponsor contributions. A uniform sponsor agreement must be executed and filed with the Section and PGA of America. All sponsor contributions must be sent to the SCPGA for deposit with the PGA of America. The PGA will distribute payment to winners.
Financial:
Each Chapter will be assisted with collection of dues and fees. All budgets, financial statements, accounts payable must be submitted to the SCPGA for submission to the PGA and payment by the PGA. Budgets for the next year (fiscal period) must be submitted to the Section and the PGA of America by October 1.
A line item accounting of the use of the Chapter Assistance funds must be provided to the Section no later than November 1 of the current year.
Minutes:
The Chapter Secretary must submit the minutes of Chapter Board of Director meetings to the SCPGA within 30 days of the meeting day.
Board of Directors:
Each Chapter must elect or appoint a Chapter representative to the SCPGA Board of Directors. The representative shall be a current officer or past president of the respective Chapter. The representative shall serve a two year term and may serve consecutive terms. The Chapter Representative must meet attendance requirements for the SCPGA Board of Directors.
Newly elected Chapter board members must attend a/the New Board Member Orientation conducted by the SCPGA.
Compliance:
In order to receive financial assistance, the Chapters must meet and adhere to these established guidelines and requirements. These guidelines may be amended at any time by the SCPGA Board of Directors.
If a Chapter fails to comply with any of the requirements in these Chapter Assistance Guidelines, said Chapter would be given notice and the opportunity to comply.
Following the notice, if a Chapter fails to rectify, complete or comply with any of the requirements in the Chapter Assistance Guidelines during a defined payment period, usually a calendar quarter, that Chapter would be subject to a reduction or cancellation of their payment for that period.
The compliance and decision regarding the penalty in these cases will be reviewed by the SCPGA Officers then enacted by the SCPGA Board of Directors.
8/26/10
